McMinnville Garden Club By-laws 2009-2010
ARTICLE I NAME
The name of this organization shall be the McMinnville
Garden Club.
ARTICLE II OBJECTIVES
The objectives of this Club are to study and advance the fine
art of gardening, landscape design, floral design, conservation, and
horticulture; to aid in the protection of native trees, plants, and birds; and
to encourage roadside and civic beauty.
ARTICLE III- MEMBERSHIP
The Club maintains open membership to those who take an
active interest in gardening and participate in Club activities.
ARTICLE IV DUES
Sec. 1. Dues for the Club shall be fifteen dollars
($15.00), payable annually July 1, and delinquent September 1. Dues may be
raised by the membership vote without changing the bylaws.
Sec. 2. New members joining the
Club after January 1 shall pay dues of seven dollars ($7.00).
Sec. 3. Only members in good
standing may vote.
Sec. 4. The fiscal year shall be
from July 1 to June 30, inclusive.
ARTICLE V POLICY
Sec. 1. This Club shall be
non-profit. By virtue of membership in the Oregon State Federation of Garden
Clubs, Inc., and National Garden Clubs, Inc., the Club is non-taxable.
Sec. 2. This Club shall make no
contributions to drives or community solicitations unless related to the Clubs
objectives.
ARTICLE VI OFFICERS
Sec. 1. The elected officers shall
be President, Vice-President, Secretary and Treasurer, who shall constitute the
Executive Committee, along with the immediate Past-President who shall be
non-voting Advisor for one year.
Sec. 2. All officers shall be
nominated in April, elected in May, for a one year term, be installed in June,
and take office in July. An interval of one year shall elapse before a member
is eligible for the same office. An officer may serve no more than two
consecutive years.
Sec. 3. Vacancies may be filled by
the Executive Committee upon recommendation of the current Nominating
Committee.
Sec. 4. For duties of officers and
committee chairmen, refer to the standing rules.
ARTICLE VII MEETINGS
Sec. 1. The regular meetings of
the Club shall be held on the third Monday of each month (unless otherwise
designated) at a time and place listed in the yearbook.
Sec. 2. The Executive Committee
shall meet at the call of the President, previous to a regular meeting, to take
care of any urgent business.
ARTICLE VIII QUORUM
The members present, plus a majority of the Executive
Board, shall constitute a quorum at any meeting.
ARTICLE IX STANDING
COMMITTEES
There shall be the following
standing committees: Conservation, Hospitality, Finance, Flower Show,
Historian, Horticulture, Librarian, Membership, Ornithology, Parliamentarian,
Program, Publicity, Telephone, City Beautification, Residential and/or Commercial
Landscape of the Month, Yearbook, Sunshine, and any other desired committees.
ARTICLE X PARLIAMENTARY
AUTHORITY
Roberts Rules of Order, Revised shall govern this Club
when they are not inconsistent with these Bylaws.
AMENDED: 2001
501 ( C ) 3 INFORMATION
Added to By-Laws
No part of the net earnings
of the organization shall inure to the benefit of, or be distributable to its
members, trustees, officers, or other private persons, except that the
organization shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in furtherance of
the purposes set forth in the purpose clause hereof., No substantial part of
the activities of the organization shall be the carrying on of propaganda, or
otherwise attempting to influence legislation, and the organization shall not
participate in, or intervene in (including the publishing or distribution of
statements) any political campaign on behalf of any candidate for public
office. Not withstanding any other provision of this
document, the organization shall not carry on any other activities not
permitted to be carried on (a) by any organization exempt from federal income
tax under section 501 (c) 3 of the Internal Revenue Code, corresponding section
of any future federal tax code, or (b) by any organization, contributions to
which are deductible under section 170 (c) (2) of the Internal Revenue Code, or
corresponding section of any future federal tax code.
Upon the dissolution of the
organization, assets shall be distributed for one or more exempt purposes
within the meaning of section 501 ( C ) 3 of the Internal Revenue Code, or
corresponding section of any future federal tax code, or shall be distributed
to the federal government, or to a state or local government for the public
purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in
which the principal office of the organization is then located, exclusively for
the purposes or to such organization or organizations, as said court shall
determine, which are organized and operated exclusively for such purposes.
STANDING RULES
McMINNVILLE GARDEN CLUB
1. The Standing Rules shall not be in conflict with the By-Laws.
2. The Standing Rules shall be available to all members upon request.
3. The Club Officers shall present paid receipts for budgeted or allowable
expenses to the Treasurer for reimbursement.
4. Standing Committees appointed by the President may include, but not be
limited to, committees in conformance to State and District objectives.
5. Any change in membership as applies to new members or death
of members shall be printed in the newsletter. All changes, such as
change of address, telephone number or name, shall be given to the Yearbook
Chair and the Newsletter Editor. The Membership Chair shall be
responsible for furnishing this information.
(revised 2008)
6. The Budget Committee shall consist of the Board Members.
7. The proposed budget shall be voted upon by the eligible members at the
September meeting.
8. Reimbursement for all unbudgeted items shall not exceed fifty (50)
dollars, except in an emergency when the decision will be made by the Board
Members.
9. All bills to the Club must be submitted within thirty (30) days of the
conclusion of the event.
10.
Any activity undertaken by
the Club requiring a written contract must be approved by the Board Members.
11.
Members of the Garden Club
will participate in service projects throughout the year.
12.
Terms of Membership
Members are expected to refrain from conduct injurious to McMinnville Garden
Club or its purpose. A member may be terminated by a two-thirds vote of the
Board Members present at a Board Meeting, if that member has engaged in conduct
tending to injure McMinnville Garden Club, disturb the well being of
McMinnville Garden Club or hamper the purpose or work of McMinnville Garden
Club.
13.
As required by the By-Laws,
descriptions of Officers and Committee Chair responsibilities are listed on the
following page.